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Attendance


Aim


Our school aim is to have a minimum 95% attendance.
We aim to meet our obligations with regards to school attendance by:
  •  Promoting good attendance and reducing absence, including persistent absence
  •  Ensuring every student has access to full-time education to which they are entitled
  • Acting early to address patterns of absence
We will also support parents and carers to perform their legal duty to ensure their children of compulsory school age attend regularly, and will promote and support punctuality in attending lessons. The school believes that attendance is very important for all students. We believe that students who are present general achieve better in their exams and are usually happier. It has been shown that students' performance in exams and enjoyment of school are both reduced by poor attendance and punctuality.
 

School Procedures


Reporting an absence on the day for any reason

To report your child absent from school due to illness, or another reason for that day please enter this into studybugs, as early as possible every day, it is the parental/carer responsibility to report their child's absence or lateness daily. If you know your child is going to be absent for more than one day please state this.

To report your child's absence you must now use studybugs. This will be the only method that we will accept for reporting a student's absence on the day. Please register online via the Studybugs website or download the app now so that you have it ready should you need to report your child's absence. The Studybugs app is available for iPhone, Android and Windows Phone, alternatively you can use the Studybugs website:  https://studybugs.com/about/parents and is completely free.

 To report absence using 'Studybugs' click HERE

One of the main benefits of Studybugs is that it will automatically update the electronic register so that we will know immediately if you have contacted us to let us know that your child is absent for any reason. It is a much quicker, easier and more efficient way for you to notify the school of absences.  

If your child does not attend registration and we have not been notified of a reason for their absence, a text message will be sent in the morning. Please contact the school immediately if you receive this message as this is a safeguarding measure for the school. If we do not receive a response to our text messages with a reason for the absence it will be recorded as unauthorised. If a student acquires 10 sessions of unauthorised absence a fixed penalty notice may be issued.

Reporting an absence in advance for any reason

If for some reason you know that your child is not able to attend school in advance, due to a medical appointment or any other reason, please contact the Attendance Office only, using the email address: attendance@dorothy-stringer.co.uk giving a specific reason for their absence and the timeframe for the absence.

Punctuality

Students should arrive in their form rooms for Am registration by 8.45am, there is a warning bell at 8.40am. They should then be in lesson one by 8.50am. If they are later than this they will receive a late mark. Anyone who arrives in school after 8.50am must go straight to period one and their name will be passed to the Pastoral Co-ordinator.

Students will receive appropriate Sanctions for continual lateness and parents may be invited to attend a meeting at the school to discuss how we can support your child's punctuality.

If a student arrives after 9.30am without a valid reason this will be recorded as an unauthorised absence. If your child has 6 of these unauthorised absences in a 6 week period this will be referred to the local authority and a Fixed Penalty Notice may be issued if there is no improvement.

If for some reason you know that your child is going to be late to school in advance, please contact the Attendance Office only, using the email address: attendance@dorothy-stringer.co.uk giving a specific reason for their lateness.


Following up absence

The school will follow up any absences to ascertain the reason, ensure proper safeguarding action is taken where necessary, identify whether the absence is approved or not and identify the correct attendance code to use.

Reporting

The school will report attendance to parents / carers each term in Progress Reports. In addition, the school will contact parents / carers if attendance falls to a concerning level.

Exceptional Absence Request

The rules regarding holidays in term time, as laid out by the Government, are very strict and we can only allow leave of absence in the most Exceptional of circumstances.  Term Time holidays are not considered to be exceptional. If you wish to take your child out of school in exceptional or unavoidable circumstances you should complete a Leave of Absence form.  These are available from the Attendance Office and can also be downloaded here:

To download a leave of absence form please follow the link below:

Once completed, this form should be returned to the Attendance Office at least 14 days in advance and you will be informed on the decision as to whether the request will be authorised. It is not acceptable to do this after the absence.

If the request for leave of absence is not considered to be an exceptional circumstance and you still take your child out of school, the absence will be recorded as unauthorised in line with DfE guidance.

In the case of an unauthorised absence the Local Authority may be notified and a Fixed Penalty may be issued. A penalty notice is a fine of £60 which is issued to each parent for each child taken out of school.


Dorothy Stringer School, Loder Road, Brighton, BN1 6PZ | Tel: 01273 852222 | Fax: 01273 852310 | Email: office@dorothy-stringer.co.uk